2025 Exhibitor Information

The schedule for AIA Colorado’s 2025 Practice + Design Conference, taking place November 12 – 14, at Keystone Conference Center, Keystone, CO is coming soon.

Key dates and times for Exhibitors:

Wednesday, November 12

• Exhibitor move-in must be completed between 3 – 7 pm on Wednesday

Thursday, November 13

• Expo hall hours: 8:00 – 7:00 pm

Friday, November 14

• Expo hall hours: 8:00 – 1:15 pm
• Exhibitor tear down: 1:15 – 2:45 pm, no exceptions

• The height and width/depth of all exhibit displays MUST BE CONTAINED within the designated booth area, including allowable height, and may not overflow into the aisles or extend beyond the dimensions/designated height of the booth. Additional furniture can be ordered through Freeman and can include your choice of small comfortable furnishings in lieu of a traditional booth set up. The choice is yours and we appreciate your efforts to help foster engagement throughout the conference. 
• Booths vary by height as clearly labeled. Be sure your selection is right for your planned display. 
• Perimeter Booths, located along the walls, are constructed with an 8-FOOT HIGH BACKWALL and two 3-foot-high side walls of pipe and drape. These booths can accommodate solid back-wall displays. 
• Open Sight Line Booths, in the central courtyard area, are constructed with a 3-FOOT HIGH BACK WALL and sides to allow for sight-lines throughout the expo space and your booth cannot have items that exceed 3 feet in height. Please plan your booth while looking at it from all angles.
• The intent is that each exhibitor is entitled to a reasonable sight line regardless of exhibit size. 
• All booths are 8 feet wide by 10 feet deep.

Freeman Exhibitor Kit Services

Freeman is the official show decorator. Rental of additional or alternate tables, chairs and booth amenities are to be ordered through Freeman’s online ordering system. Discount pricing on additional rentals ends October 15th at 11:59 PM.

Keystone Electrical and Conference Center Shipping Information

Electrical hookup services are available for an additional fee through Keystone Conference Center. Exhibitors may place an order by submitting the documents via email to KeystoneConfServices@vailresorts.com or by calling Keystone at 970.496.4142. Please ensure all orders are submitted by October 23, 2025.

• Electrical Form

• Shipping Coordination Form

Quick Facts Summary Sheet.

A printable exhibitor summary sheet can be found here soon.

Reserve Your Housing!

Housing/AIA Colorado Keystone Resort Room Block: Enjoy the convenience and comfort of the Keystone Resort Hotel and Condominium options after a full day’s work. Click here to reserve your room. Early booking is recommended to secure your favored location. The reservations cutoff date is October 29, 2025. 

All 2025 exhibitors enjoy a floor plan that offers excellent sight lines to all booths and activities throughout the expo/solutions marketplace. 

ALL exhibitors will also enjoy 2 full conference passes. Information to register booth personnel will be emailed to exhibitors closer to the opening of registration.

The expo hall flows directly into the general session ballroom – labeled as Grey’s Peak I, II and III on the map. Open flow expo floor and social areas provide options to mingle! All products and literature must remain in the booths rented by vendors in the Expo Hall. That said, we encourage Exhibitors to engage with all attendees and industry partners throughout the conference space. There are lounge areas where you can chat and social gathering areas for you to meet. 

Update your booth profile and register booth personnel.
To access the exhibitor portal in order to update/change your booth details and register booth personnel, go here.

One Online Company Exhibitor Plus Listing (Expanded Company Profile) is included with your booth. Be sure to update your online profile within the Bravura conference platform. There is room to post PDFs, videos, who’s attending from your firm, and more information about your services. You need to login to the site as exhibitor to update this information and the link to login will be emailed to you upon checkout for your booth purchase. We will also email you periodic reminders between now and the conference.

Complimentary Wi-Fi will be provided throughout the conference center.

Help Center: This will be an area of the conference registration website that will contain links to additional resources including how to book your lodging, Keystone Village Maps and Know Before you go tips.

Is there an exhibitor login portal and how do I access my booth order and complete needed follow-up?

Yes, at the time of registration the primary registrant was emailed login details to the 2025 Conference exhibitor portal.

If you cannot locate that information, contact AIA Colorado staff at membership@aiacolorado.org.

What is my assigned booth number and booth specifications? 

Login to the exhibitor portal and view these details on the home page under the FLOOR PLAN section.

Do you have a checklist of all deadlines I need to meet and due dates? 

Checklist items and due dates can be found in the exhibitor portal under CHECKLIST.

Where can I find a copy of my invoice/receipt? 

At the time of purchase a copy of your invoice/receipt will be emailed to the primary registrant. You can also login to your exhibitor portal and select the INVOICE/RECEIPT button to email and/or print a copy for your records.

Where can I view the 2025 Exhibitor Terms of Service? 

During the time of sign up, you agreed to the 2025 Exhibitor Terms of Service. In the exhibitor portal, you can find a copy of the agreed upon terms under TERMS AND CONDITIONS.

Education Station Booths Only

Defined as: 15 minute mini-seminars (MINI-CES), held at assigned booth

REQUIRED ACTION FOR MINI-CES: Prior to confirmation and within 5 days of your order, you must complete this AIA CES session survey: https://aiacolorado.submittable.com/submit

AIA Colorado is the registered AIA CES Provider and you do not have to be an AIA provider to offer mini-CES. Those confirmed will be able to offer CES through our license with AIA National. 

Rylee Younger | Programs Director rylee@AIAColorado.org | (303) 228-3912

Amy Blagriff, Honorary AIA | Chief Operating Officer Amy@AIAColorado.org | (303) 228-3916