Thank you to 2024’s conference sponsors:
Our annual Practice + Design Conference is AIA Colorado’s largest signature event. Attended by over 500, the conference affords the opportunity for design and construction industry professionals to gain skills and foster relationships to advance their career and enhance the built environment. Join us this November and be right in the middle of all the action!
Reach Colorado Architects
Make connections by attending sessions, joining conversations, and participating in the fun. Booth contracts include up to two full conference registrations!
Below are outlined several opportunities of sponsorship designed to provide you with options to maximize your involvement and support for this year’s Practice + Design Conference. Each sponsorship opportunity is priced individually according to tier.
Please note that all sponsors will enjoy company logo/brand placement on conference website, conference app, conference related emails to all AIA Colorado memberships, and placement on aiacolorado.org conference webpages.
Utilizing our highest level of sponsorship, you get access to the opportunities that companies and firms have been asking for the most.
Elevate the conference experience!
Enjoy direct interaction with architects on the expo hall floor!
Exclusive Expo Hall Hours
Enjoy a redesigned floor plan that offers excellent sight lines to booths and activities throughout the Expo. The Expo Hall is an important part of the Conference providing an educational hub where design and construction professionals can gain valuable AIA CES learning unit hours, talk to experts like you, and find the answers to design challenges.
Amenities
To make the most of your booth, AIA Colorado has built in several features to bolster your experience:
Open Floor Plan
We’re maximizing site lines by designing an open floor plan. Center booths feature 3-foot high pipe and drape. If you have a tall display or backdrop, booths along the perimeter can accommodate your needs.
Education Station
15-minute informative mini-seminars are hosted in proximity to your booth, focused on one learning objective, and typically highly targeted and needs-based. These quick knowledge sessions will be scheduled to repeat twice during expo hours to allow for maximum attendance. Course content must be unbiased and may not market a presenter’s products or services to meet requirements for AIA Continuing Education and course needs to be HSW. AIA Colorado manages the AIA CES reporting. 12 spots available with first-in-line preference given to Premier Partners and Allied members.
Please contact Amy Blagriff, Hon. AIA, to get started with your Conference Involvement. We look forward to seeing you at Keystone Conference Center this November!
Amy Blagriff, Hon. AIA
Chief Operating Officer
amy@aiacolorado.org
303.228.3916
Booth Dimensions and Amenities
Each 8 ft deep X 10 ft wide booth will be set with 3’ high black side dividers. Booths along the Expo perimeter will have 8’ high black back drape; center island booths will have a 3’ high black back drape. The booth package will consist of one 6’ white topped and black skirted table, and two padded banquet chairs provided by the conference center if requested at the time of contract.
Booth Height
Center booths feature 3-foot high pipe and drape. If you have a tall display or backdrop, booths along the perimeter can accommodate your needs.
Exhibit Booth Layout
Every effort is made to accommodate exhibitor preferences as availability of exhibit space permits. Booth space is assigned on a first-paid basis. AIA Colorado reserves the right to adjust the expo floor plan and relocate booths at any time for the betterment of the event.
Materials Rental
Freeman is the official show decorator. Rental of additional or alternate tables, chairs and booth amenities are to be ordered through their online ordering system. Ordering information will be provided at the time of booth confirmation.
Electrical Hookup/Services
Electrical Hookup is provided at an additional fee from Keystone Conference Center. Ordering information will be provided at the time of booth confirmation.
Conference Registration
Two Conference Passes included with each exhibit hall contract.
Loading/Unloading
Delivery and loading shall only take place at designated loading areas and docks. Vehicles left unattended at loading docks for an excessive period will be subject to being ticketed & towed.
Parking
During conference sessions, parking is available at the adjacent surface lots. Overnight parking is only available for attendees staying at Keystone.
Booth Co-op
Contracting companies are responsible for coordinating cooperative agreements within booths and may not subcontract space or opportunities offered by AIA Colorado.
Eligibility
AIA Colorado reserves the right to determine the eligibility of any company, product and promotion, or part thereof, that in their opinion is not in keeping with the character and purpose of the Practice and Design Conference. Exhibits that detract from the character of the show; including persons, conduct or printed matter may be evicted by AIA Colorado. In the event of an eviction AIA Colorado is not liable for refunds.
Booths, Displays, Decorations & Signs
Materials within booths must be freestanding and may not exceed the allotted space. The maximum height of displays against the back wall of an exhibit booth on the perimeter of the exp floor is 12’. Displays over 8’ may not interfere with neighboring exhibits or displays. To avoid the possible obstruction, the height limitation of displays in balance of exhibit booth is 3’, except for product display that exceeds this height. Please be considerate of your neighbors; select appropriate booth location and allow sight lines from aisles. Materials may not be attached, taped, nailed, pinned, or otherwise fastened to any ceiling, floor, posts, permanent drapery, painted surface, or wall of the Conference Center. Duct tape may not be adhered to any surface including the floor. Glitter, decals, gum, confetti, and stickers may not be distributed or affixed inside the facility. Microphones with speakers are not allowed.
Food and Beverage
Keystone Resort is the exclusive caterer. Food and beverage samples given out or sold for consumption will not be allowed without prior consent from Keystone Resort. No food or beverages shall be served or brought onto the premises except through the caterer. This includes but is not limited to alcohol, prepackaged food and beverages, and specialty and homemade food and beverages.
Fire Codes / Smoking
Exhibitors, service contractors and event promoters must comply with all federal, state, and local fire codes which apply to places of public assembly. All exhibitor materials must be flame proof. Exhibitors are responsible for any floor damage caused by spillage of fuels, oils, or similar substances. Smoking is not permitted in the building.
Americans with Disabilities Act
Aisles and exits must be kept clean and free of obstructions. All exit signs must always remain unobstructed. Easels, signs, etc. may not be placed beyond the booth area.
Health Safety
The Practice + Design Conference will be conducted in accordance with all applicable public health orders and/or guidelines and operating procedures provided by the Resort, which may include but are not limited to, requirements for guests to provide valid proof of full COVID-19 vaccination to access the Resort and face covering mandates. Guests may be required to wear face coverings in certain areas including in indoor resort facilities. The wearing of face masks, and frequent use of hand sanitizer is encouraged.
All AIA Colorado Practice + Design Conference Attendees including registrants, presenters, volunteers, exhibitors, sponsors, and set-up crews must agree to the AIA Colorado TERMS/Waiver and Release of Liability for Communicable Disease.
Liability and Insurance
The Resort and AIA Colorado are not responsible for the security of the exhibit or meeting spaces, or exhibits displayed therein. Exhibitors shall hold Resort and AIA Colorado harmless from any damage, destruction, or loss to exhibits. Exhibitors are encouraged to insure, through its insurance carrier, any exhibits exhibitor deems valuable. Exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury from or damage to their displays, equipment and other property and shall indemnify, hold harmless and defend AIA Colorado, Keystone Resort, Conference Center, the City and their officers, officials, employees, and agents from all such losses, damages, and claims.
Exhibitor shall be fully responsible to pay for any and all damages to property owned by The Vail Corporation, including without limitation, its parent and subsidiary corporations, agents, employees, officers or directors and affiliates and insurance companies (the Released Parties”) which results from any act or omission of exhibitor. Exhibitor agrees to defend, indemnify and hole harmless the Released Parties from any damages or charges resulting from or arising from or out of the exhibitor’s us of Resort and its property. Exhibitor’s liability shall include all losses, costs, damages, or expenses arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the exhibitor, its agents, employees, and business invitees which arise from or out of exhibitor’s occupancy and/or use of the exhibition premises, the Resort, or any part thereof. The exhibitor understands that Resort does not maintain insurance covering the exhibitor’s property and that it is the sole responsibility of the exhibitor to obtain such insurance.
Payment and Refunds
Payment in-full is required to secure a booth. Promotion of Exhibitor participation will be activated on confirmation of booth selection and within five business days of receipt of payment.
Cancellation of booth participation must be received in writing 60 days prior to move-in for partial (50%) refund consideration. Cancellations received after August 31, 2025, may request that the 2025 exhibit booth fee by reallocated to 2025 conference sponsorship recognition.
Expo services contracted through third party vendors are subject to their terms and conditions.
