Exhibitor Information

The schedule for AIA Colorado’s 2026 Practice + Design Conference, taking place November 11 – 13, at Keystone Conference Center, Keystone, CO is coming soon.

Key dates and times for Exhibitors:

Wednesday, November 11

• Exhibitor move-in must be completed between 2 – 6 pm on Wednesday

Thursday, November 12

• Expo hall hours: 7:30 – 7:00 pm

Friday, November 13

• Expo hall hours: 7:30 – 1:00 pm
• Exhibitor tear down: 1:00 – 3:00 pm, no exceptions

• The height and width/depth of all exhibit displays MUST BE CONTAINED within the designated booth area, including allowable height, and may not overflow into the aisles or extend beyond the dimensions/designated height of the booth. Additional furniture can be ordered through Freeman and can include your choice of small comfortable furnishings in lieu of a traditional booth set up. The choice is yours and we appreciate your efforts to help foster engagement throughout the conference. 
• Booths vary by height as clearly labeled. Be sure your selection is right for your planned display. 
• Perimeter Booths, located along the walls, are constructed with an 8-FOOT HIGH BACKWALL and two 3-foot-high side walls of pipe and drape. These booths can accommodate solid back-wall displays. 
• Open Sight Line Booths, in the central courtyard area, are constructed with a 3-FOOT HIGH BACK WALL and sides to allow for sight-lines throughout the expo space and your booth cannot have items that exceed 3 feet in height. Please plan your booth while looking at it from all angles.
• The intent is that each exhibitor is entitled to a reasonable sight line regardless of exhibit size. 
• All booths are 8 feet wide by 10 feet deep.

Freeman Exhibitor Kit Services

Freeman is the official show decorator. Rental of additional or alternate tables, chairs and booth amenities are to be ordered through Freeman’s online ordering system (link coming soon). Discount pricing on additional rentals ends October 14th at 11:59 PM.

Keystone Electrical and Conference Center Shipping Information

Electrical hookup services are available for an additional fee through Keystone Conference Center. Exhibitors may place an order by submitting the documents via email to KeystoneConfServices@vailresorts.com or by calling Keystone at 970.496.4142. Please ensure all orders are submitted by October 27, 2026.

• Electrical Form

• Shipping Coordination Form

Update your booth profile and register booth personnel.

To access the exhibitor portal in order to update/change your booth details and register booth personnel, go here.

Reserve Your Housing!

Housing/AIA Colorado Keystone Resort Room Block: Enjoy the convenience and comfort of the Keystone Resort Hotel and Condominium options after a full day’s work. Click here to reserve your room. Early booking is recommended to secure your favored location. The reservations cutoff date is October 30, 2026. 

All 2026 exhibitors enjoy a floor plan that offers excellent sight lines to all booths and activities throughout the expo/solutions marketplace. 

Each exhibitor booth includes one 6-foot table with a white tabletop and black skirting, two chairs, and one waste basket.

All exhibitors will also enjoy 2 full conference passes. Information to register booth personnel will be emailed to exhibitors closer to the opening of registration.

The expo hall flows directly into the general session ballroom – labeled as Grey’s Peak I, II and III on the map. Open flow expo floor and social areas provide options to mingle! All products and literature must remain in the booths rented by vendors in the Expo Hall. That said, we encourage Exhibitors to engage with all attendees and industry partners throughout the conference space. There are lounge areas where you can chat and social gathering areas for you to meet. 

One online exhibitor listing (expanded company profile) is included with your booth. Be sure to update your online profile within the Bravura conference platform. There is room to post PDFs, videos, who’s attending from your firm, and more information about your services. You need to login to the site as exhibitor to update this information and the link to login will be emailed to you upon checkout for your booth purchase. We will also email you periodic reminders between now and the conference.

Exhibitors will also have the option to purchase a lead retrieval tool to gather contact information from attendees they connect with during the conference. More information on this offering will be shared closer to the event. If interested, please contact Rylee Younger, rylee@aiacolorago.org for additional details.

Complimentary Wi-Fi will be provided throughout the conference center.

Is there an exhibitor login portal and how do I access my booth order and complete needed follow-up?

Yes, at the time of registration the primary registrant was emailed login details to the Conference exhibitor portal.

If you cannot locate that information, contact AIA Colorado staff at membership@aiacolorado.org.

What is my assigned booth number and booth specifications? 

Login to the exhibitor portal and view these details on the home page under the FLOOR PLAN section.

Do you have a checklist of all deadlines I need to meet and due dates? 

Checklist items and due dates can be found in the exhibitor portal under CHECKLIST.

Where can I find a copy of my invoice/receipt? 

At the time of purchase a copy of your invoice/receipt will be emailed to the primary registrant. You can also login to your exhibitor portal and select the INVOICE/RECEIPT button to email and/or print a copy for your records.

Where can I view the Exhibitor Terms of Service? 

During the time of sign up, you agreed to the 2026 Exhibitor Terms of Service. In the exhibitor portal, you can find a copy of the agreed upon terms under TERMS AND CONDITIONS.

Additional FAQs? 

Check out our conference FAQ page.

Micro Sessions are short, TED-style presentations exclusive to exhibitors that provide attendees with focused educational content and industry insights. Based on feedback from previous years, the 2026 program will move from the expo floor to a dedicated presentation space to create a more engaging and accessible experience for both presenters and attendees.

Six exhibitors will be selected through a proposal submission process to participate in the 2026 program, with three presentations taking place Thursday morning and three on Friday morning. Each selected exhibitor will receive a 17-minute presentation slot, space for supporting materials or product displays, and promotion within conference schedules and materials.

Participation remains complimentary for exhibitors. Session proposals should demonstrate strong HSW educational value, relevance to the architecture and design industry, innovative thinking, and a presentation focused on education over product promotion.

The deadline to submit a Micro Session proposal is July 31, 2026. To apply, please complete the submission form here: https://aiacolorado.submittable.com/submit.

AIA Colorado is the registered AIA CES Provider and you do not have to be an AIA provider to offer mini-CES. Those confirmed will be able to offer CES through our license with AIA National. 

Rylee Younger | Programs Director rylee@AIAColorado.org | (303) 228-3912